Harmonic Light Foundation, Privacy Policy

Last updated: October 4, 2025

Harmonic Light Foundation respects your privacy. This Policy explains what information we collect, how we use it, and what choices you have. By using our website, services, or contacting us, you agree to this Policy.

Who we are:

Harmonic Light Foundation, referred to as “we,” “us,” or “our,” operates this website and related services.
Primary contact: Diana Staley
Email: info@harmoniclightfoundation.com
Phone: 615-596-6280
If you have questions or requests, contact us using the details above.

Information we collect

1. Information you provide

• Contact details: name, email, phone, mailing address
• Messages and inquiry content
• Donation or purchase details, for example amount, items, billing name, and address
• Event registrations, newsletter sign ups, surveys, or applications

2. Information collected automatically

• Device and usage data: IP address, browser type, device identifiers, page views, referring pages, time spent, and general location based on IP
• Cookies and similar technologies used to remember preferences and to measure site performance

3. Information from third parties

• Payment processors, donation platforms, email service providers, analytics services, event or ticketing platforms

How we use information

• We use information to:
• Provide, maintain, and improve our website and services
• Process donations, purchases, and event registrations
• Communicate with you, for example respond to inquiries, send confirmations, and provide updates you request
• Send newsletters and promotional messages if you opt in, you may unsubscribe at any time
• Personalize content and measure the effectiveness of our outreach
• Detect, prevent, and address fraud, abuse, security, and technical issues
• Comply with legal obligations and enforce our terms

Legal bases for processing, EEA and UK users

If you are in the EEA or UK, we process your personal data on these bases:

• Your consent, for example newsletters or certain cookies
• Performance of a contract, for example event registrations or purchases
• Legitimate interests, for example to improve services, to secure our site, or to communicate relevant updates
• Legal obligations, for example tax and accounting

Cookies and analytics

We use cookies and similar technologies to operate the site, remember preferences, and understand how visitors use our content. You can manage cookies in your browser settings. If we use analytics tools, they may set their own cookies. You can opt out of certain analytics by adjusting your cookie preferences or using the provider’s opt out options.

Donations and payments

If you make a donation or purchase, payment information is handled by our payment processor. We do not store full credit card numbers. The processor uses the information as described in its own privacy policy. We retain transaction records that are necessary for receipts, accounting, and compliance.

Email communications

If you subscribe to updates, we will send newsletters and announcements. You can unsubscribe using the link in any email or by contacting us. We may send important service or transactional messages that are not promotional.

Sharing of information

We share information only as needed:

• With service providers that help us operate the site and services, for example hosting, analytics, email, payment processing, event tools
• With professional advisors, auditors, or regulators when required
• To comply with law or legal process, to protect rights, safety, or property
• With your consent or at your direction

We do not sell personal information.

Data retention

We keep information for as long as needed to provide services, to comply with legal obligations, to resolve disputes, and to enforce agreements. Retention periods vary by record type and legal requirements.

Security

We use reasonable administrative, technical, and physical safeguards to protect personal information. No method of transmission or storage is fully secure, so we cannot guarantee absolute security.

Children’s privacy

Our services are not directed to children under 18. We do not knowingly collect personal information from children under 18. If you believe a child has provided personal information to us, contact us so we can delete it.

International transfers

If you access our site from outside the United States, your information may be processed in the United States. We use appropriate safeguards when required by law for cross border transfers.

Your rights

Depending on your location, you may have rights such as:

• Access, correction, or deletion of your personal information
• Objection to or restriction of certain processing
• Data portability
• Withdrawal of consent where processing is based on consent

To exercise these rights, contact info@harmoniclightfoundation.com . We may ask you to verify your identity before we respond.

California privacy notice

If you are a California resident, you have additional rights under California law. We do not sell personal information. You may request access to the categories and specific pieces of personal information we collected about you, the sources, the business purpose, and the categories of third parties with whom we shared it. You may request deletion of personal information, subject to legal exceptions. Submit requests to dianastaley10@gmail.com or call 615-596-6280. We will not discriminate against you for exercising your rights.

Third party links

Our site may link to third party websites or services. Their privacy practices apply to their content and services. Review their policies before providing information.

Changes to this Policy

We may update this Policy from time to time. The “Last updated” date shows when changes were made. Material changes will be posted on this page. Continued use of the site means you accept the updated Policy.

Contact us

Questions or requests about this Policy or your information:

Harmonic Light Foundation

Email: info@harmoniclightfoundation.com

Phone: 615-596-6280